Council Wide News & Events

Cub Scout Announcements and Events 

Each District will post Announcements and Events which are unique and only affect units in the District on the following pages:

Dogwood  Wo-Ha-Li  Golden Eagle  Tomahawk  Five Rivers


posted Oct 17, 2018, 6:26 PM by John Royar   [ updated Oct 17, 2018, 6:31 PM ]

Youth Protection Training (YPT)

• As of October 12, just under 350K volunteers have an expired YPT across the BSA. Within the East Texas Area Council we still have 1,069 Leaders that must complete the new training. Scouters that have NOT taken the new YPT will not be able to recharter.  (i.e., their unit cannot submit their recharter with individuals who have an expired YPT included).  This will undoubtedly lead to some units being forced to remove leaders from their roster in order to submit their charter renewal. 

• As a reminder Y02 and Y03 have all been subsumed by the new YPT Y01.  I.e., YPT for all Scout Leaders, regardless of which programs they are registered in (Scouting, Venturing, Exploring), shows as Y01.

• The most common reasons why individuals who think they have completed the new YPT appear as noncompliant in YPT reports are:

o They failed to complete ALL FOUR YPT modules.

o They have multiple member ID numbers.  This often happens when a person that has forgotten their my.Scouting credentials creates a new account rather than contact Member Care at 972-580-2489 (M-F) for help.

o Leaders with multiple membership ID numbers in multiple councils (including the national council and region/area registrations) should read the section under the Manage Member ID to learn how to synchronize their training across each member ID.

• There seems to still be confusion amongst some Scouters who did not realize that even if they took YPT in January of this year, that they had to take the new YPT (released in February 2018) and that the expiration date for ALL previous versions of YPT (Scouting, Venturing and Exploring) was changed so that it was not later than September 30, 2018.

• For inquiring minds, updating YPT using Training Manager DOES update the YPT database of record in ScoutNet. (Give it overnight to sync.)


Manage Member ID process

• If you find yourself in the situation where you need to add a Membership ID number to your my.Scouting account, the process is easy:  Click on the Menu in the upper left hand corner, then under Legacy Web Tools select Manage Member ID.  At the bottom of the page, you can select the council (including the National Council #000, which you should not confuse with the National Capital Area Council #082) and then add your membership ID number.

• For those members that have multiple membership numbers (see example below) in order to synchronize your training (including YPT) across all of your membership ID numbers, simply make each Membership ID number your PRIMARY for 24 hours, and then switch to the next Membership ID.


2019 Recharter

posted Oct 17, 2018, 2:59 PM by John Royar

Recharter codes are being emailed to each units Key 3 beginning on the 15th of October.  The email will be sent to the unit leader, committee chair and charter organization representative that are currently on record will be emailed along with a letter that contains your recharter code.  If these positions have changed but applications for the changes have not been submitted the new volunteers will not get the information.  Key3 members can contact the Service Center for your recharter code.   Online recharter access window opens November 1.

All adult volunteers MUST have completed the new 4 module youth protection training or the recharter can't be processed as there is a YPT validation component which only allows inclusion of leaders whose YPT is current.

Additional information and a new training PowerPoint presentation can be found at: 

The presentation is also posted on the Internet Rechartering Welcome screen.

ETAC Organizational Announcement

posted Oct 1, 2018, 11:16 AM by John Royar   [ updated Oct 1, 2018, 11:22 AM ]

Council, District and Unit Leaders,

The East Texas Area Commissioner Corps is committed to providing the highest level of Unit Service possible. To that end, I want to welcome two Assistant Council Commissioners to our team who will help us achieve our goals.

Paul R Shaw has accepted the position as Assistant Council Commissioner and will lead our efforts in providing and managing Unit Service relationship with The Church of Jesus Christ of Latter-day Saints. I have asked Paul to ensure every youth and adult who wants to continue with the Scouting program after Dec 31, 2019 is aware of all options. We want each family to understand Scouting does not have to stop and knows how to seek out and join a traditional unit if that is their wish.  He will also recommend adults that may want to continue providing service to our youth in either a District or Council level position. Paul comes to the Council Commissioners Cabinet from Wo-Ha-Li District and has a wealth of knowledge in the Wards and the Scouting.

Joseph Egbe has accepted the position as Assistant Council Commissioner and will lead efforts in providing Family and Girl Pack support in our Cub Scout program. He will also lead our Unit Service efforts for Girl Troops in the Scouting BSA program which starts in Feb of 2019.  Joseph comes to us from the Golden Eagle District and is very energized with detailed knowledge he learned at Philmont this past summer.

Each of these Commissioners will work with Membership Committees, District and Unit Commissioners as well as Units or families. Please join me in welcoming both Paul and Joseph to their new positions.


John Royar, Sr.

Council Commissioner

East Texas Area Council - BOY SCOUTS OF AMERICA


~ to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law.


OA Fall Fellowship

posted Sep 5, 2018, 8:09 AM by John Royar

Tajas Giddy Up AKA Fall Fellowship
George W. Pirtle Scout Reservation
September 29th and 30th, 2018

See attached file for details and registration forms. The deadline for registration is Sep 24, 2018.


posted Sep 5, 2018, 6:03 AM by John Royar

November 16 – November 21, 2018

National Youth Leadership Training

National Youth Leadership Training is an exciting, action-packed program designed for councils to provide youth members with leadership skills and experience they can use in their home troops and in other situations demanding leadership of self and others.

For many years, junior leader training (JLT) was an important part of the leadership training continuum of BSA local councils throughout America. In 2003 and 2004, a task force of leadership experts and hundreds of Scouts in pilot courses across the nation reviewed and tested every aspect of the new NYLT syllabus, which incorporates the latest leadership ideas and presents fresh, vital and meaningful training for today’s Scouts.

The NYLT course centers around the concepts of what a leader must BE, what he must KNOW, and what he must DO. The key elements are then taught with a clear focus on HOW TO. The skills come alive during the week as the patrol goes on a Quest for the Meaning of Leadership.

NYLT is a six-day course. Content is delivered in a troop and patrol outdoor setting with an emphasis on immediate application of learning in a fun environment. Interconnecting concepts and work processes are introduced early, built upon, and aided by the use of memory aids, which allows participants to understand and employ the leadership skills much faster.

Built on the legacy of past JLT successes, the new NYLT integrates the best of modern leadership theory with the traditional strengths of the Scouting experience. Through activities, presentations, challenges, discussions, and audio-visual support, NYLT participants will be engaged in a unified approach to leadership that will give them the skill and confidence to lead well. Through a wide range of activities, games, and adventures, participants will work and play together as they put into action the best Scouting has to offer.

In order to attend an NYLT course, a youth must have the following qualifications by the beginning of the course:

  • Must be a registered member of a Scouting unit.
  • Must have a current BSA Health and Medical Record form parts A, B, and C.
  • Boy Scouts and Varsity Scouts must be 13 years of age and fall within the maximum age allowance for their program registration. They must be a First Class Scout and have completed Introduction to Leadership Skills for Troops.
  • Venturers and Sea Scouts (male and female) must be at least 14, or 13 and have completed eighth grade, and fall within the maximum age allowance for their program. They must have completed Introduction to Leadership Skills for Crews or Ships. It is recommended that they have had at least one year of camping experience. While NYLT is not an outdoor skills course, it is important that each participant have basic camping and outdoor cooking experience.
  • Have a unit leader recommendation.


posted Aug 31, 2018, 11:51 AM by John Royar


In an effort to drive program consistency and deeper engagement with our youth and leaders, Boy Scouts of America is pleased to announce that effective January 1, 2019, Scoutbook subscriptions will be free to all BSA units.

Scoutbook is an online unit management tool that ensures that you never miss a Scouting moment—from tracking advancements to milestone achievements along the Scouting adventure.

When units with a current Scoutbook account need to renew their subscription this fall, they will not pay any renewal fees effective September 1, 2018.

When councils with Scoutbook accounts for their units need to renew these unit subscriptions this fall, they will not pay any renewal fees effective September 1, 2018.

Essentially, units (or councils paying for their units) can renew Scoutbook subscriptions in September, October, November, or December 2018 at no cost.

For units currently without a Scoutbook account, they can begin their free Scoutbook unit subscription on January 1, 2019.

Here are some FAQs about this announcement:

Q. What is the new Scoutbook subscription policy?
A. Effective January 1, 2019, there will be no cost for any new Scoutbook subscriptions. Effective September 1, 2018, there will be no cost for any renewed Scoutbook subscriptions.

Q. If I open a trial subscription today, will it run out in 30 days or will it stay open until the effective date of January 1, 2019?
A. A new trial subscription opened between September 1, 2018 and November 30, 2018 will remain as it is currently setup in Scoutbook. It is free for the first 30 days of trial use; then the unit is flagged that the trial has run out and the unit is invited to activate a full paid subscription. If an individual creates a new Scoutbook subscription between December 1, 2018 and December 31, 2018, the trial period would be free for the first 30 days; then the unit is flagged that the trial has run out and the unit is invited to activate a full free subscription—since the effective date of free Scoutbook subscriptions takes place on January 1, 2019.

Q. I recently opened and paid for a subscription to Scoutbook. Will I be reimbursed for any time in my subscription that remains after January 1, 2019?
A. No. There are no plans to reimburse anyone who has previously paid for a Scoutbook subscription. This change applies only to any new Scoutbook subscriptions effective January 1, 2019 or later—and to any renewing Scoutbook subscriptions that would “normally” be paid between September 1, 2018 and December 31, 2018.

Q. I recently opened a trial subscription to Scoutbook between August 1 and 31, 2018. So now that September is here, do I have to pay for my continued subscription to Scoutbook?
A. No. You started a trial subscription in August at no cost. You would normally renew that subscription in September at cost, but since there is no cost to renew an existing subscription on or after September 1, 2018, your Scoutbook subscription can be renewed at no cost.

Q: How does renewal of Council or Unit Subscriptions expiring between September 1 and December 31, 2018 occur? Does an expiring Council or Unit need to act?
A. No. Expiration dates will be monitored, and automatic extension will be enabled. Unit Codes not issued by Councils may be issued and tracked as usual. If more unit codes are required, the Council must request them as needed.

Q: How does renewal of Council paid subscriptions that expire in 2019 occur? Is action required?
A. No. Expiration dates will be monitored, and automatic extension will be enabled. Unit Codes not issued by Councils may be issued and tracked as usual. If more unit codes are required, the Council must request them as needed.

Q. How will the family plan in Scoutbook work in the future?
A. The current family plan is for families who want to share their Scout’s advancement records. The family plan is also for families with more than one Scout. Parents, grandparents, and leaders can all connect to the Scout(s) records. The Scout(s) in the family can also have access to their records with their own login account. The cost for this service is $10/year for 2 to 5 Scouts or $20/year for 6 to 10 Scouts. On or after September 1, 2018, any current family plan for Scoutbook can be renewed at no cost. On or after January 1, 2019, any new family plan for Scoutbook can be created at no cost.

Q. I need to add a few more Scouts to my family plan in Scoutbook. What is the charge?
A. On or after September 1, 2018, any current family plan for Scoutbook can be renewed at no cost. Any current family plan in Scoutbook can also be upgraded at no cost—if you need to add up to 5 more Scouts to your current family plan.

Q. As it is the fall and school is beginning, it is now “new member signup” time for my Cub Scout pack. My pack has a 75 Scout subscription with 15 open slots. We expect to recruit well over that number next week on Tuesday night. Will we be able to extend our Scout numbers by that time?
A. It sounds like you have a current Scoutbook subscription, so after September 1, 2018, you can renew your subscription (if needed) or add more youth to Scoutbook at no cost.

Q. How does this effect Units that have not activated the Sync feature in Scoutbook?
A. Units that have not activated the Sync feature in Scoutbook clearly have a current plan in Scoutbook—so on or after September 1, 2018, they do not pay to renew their subscription. Please note that units must Sync to renew their subscription to Scoutbook. No Scoutbook renewals without Sync! For any help that may still be needed with the Sync feature, units should contact

Q. My unit had a trial that previously expired. Do I have to wait until January 1, 2019 to begin using Scoutbook again?
A. Yes. Scoutbook will be free to all units beginning January 1, 2019. Meantime, please watch the key BSA marketing channels for the release of Scoutbook Lite for all units later in 2018. This free online tool will provide a different UX (user experience) and will help your unit track advancements for all your youth members.

Q. What about the term “subscription” and “renewal” for Scoutbook?
A. With Scoutbook becoming free for new users beginning January 1, 2019 and free for any current users beginning September 1, 2018, you may see the term “subscription” and “renewal” be used less frequently or not at all. In the future, we expect to just have Scoutbook users actively engaged in this online platform. The need to “subscribe” or “renew” annually will become unnecessary.

Q. In the future, what is the renewal process for Scoutbook?
A. Scoutbook will be free effective January 1, 2019. Units with a current subscription can renew or add more youth at no cost—effective September 1, 2018. If a unit in Scoutbook is in sync, we expect that the unit in the future will not need to “act” to renew, as there is no reason to end a subscription—due to a payment that is no longer needed. If your unit has a current Scoutbook subscription and is in Sync, expect that you do not need to take any action and that your unit Scoutbook account will stay live on and after your current subscription end date.

Q. How does this affect the development and roll-out of Scoutbook Lite?
A. This Scoutbook announcement does not affect Scoutbook Lite, which will be rolled out later in 2018 and feature a new UX (user experience). Scoutbook Lite in its initial rollout will feature only advancement reporting.

Q. Will Scoutbook performance be negatively affected?
A. No. The performance of Scoutbook is not affected by this change. The BSA IT and Member Care teams will continue to support Scoutbook with their timely service and quality resources. Scoutbook performance enhancements have been implemented and performance is continually monitored. The platform that Scoutbook is built upon is very adjustable. If adjustments are needed in the future, they will be brought to bear as needed.

Q. Where can I get more information about this change in Scoutbook?
A. For more info, please contact

Dallas Cowboy Scout Sleepover

posted Aug 30, 2018, 12:56 PM by John Royar   [ updated Aug 30, 2018, 12:57 PM ]

Oct 12th, AT&T Stadium Tours is conducting a Scout Sleepover which includes Free Parking, Sleepover Admission, Giveaways, Field access, Games & Activities, Breakfast & Dinner, Popcorn with Movie, and a Scout Sleepover Patch. For more details download attached file on this page.

Deadline for registration is Oct 5th.

The Trainers EDGE

posted Aug 20, 2018, 7:21 PM by John Royar

East Texas Area Council Training Team will be hosting "The Trainers Edge" course on Sep 8 in Henderson Tx. The Trainer’s EDGE is a required train-the-trainer course for Wood Badge and NYLT staffs. Iit is also for other trainers wishing to enhance their training and presentation skills. For more details and POC contact, see the attached flyer.

Questions About Girls in Your Pack? See Family Scouting.

posted Aug 13, 2018, 7:20 AM by Daniel Anderson

The National Council has provided guides, infographics and detailed resources for any packs that are welcoming Family Scouting or considering adding girl dens to their pack.

Introduction to Outdoor Leader Skills (IOLS) Training

posted Jul 6, 2018, 8:47 AM by John Royar   [ updated Jul 6, 2018, 8:47 AM ]

The East Texas Area Council and the Wo-Ha-Li District invites you to participate in Introduction to Outdoor Leader Skills (IOLS), a fun-filled program of hands-on skills training in the outdoors, designed to help you master basic camp skills required for Tenderfoot through First Class Scout ranks. This course will be held at the Alert Academy, approximately 2 miles east of Big Sandy on Highway 80 in Upshur County on September 28th through 30th, 2018. Cost of the course is $36.00. 

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